Administration of Medicine




Sacred Heart N.S., Newbawn, Co. Wexford


 051-428416  16072O



An Administration of Medication policy has been in existence in the school since October 2018.  The policy was recently re-drafted through a collaborative school process and was ratified by the Board of Management (BOM) on Tuesday 09 October 2018.



The policy as outlined was put in place to;

  • Clarify areas of responsibility
  • To give clear guidance about situations where it is not appropriate to administer medicines
  • To indicate the limitations to any requirements which may be notified to teachers and school staff
  • To outline procedures to deal with a pupil with a nut allergy in our school
  • Safeguard school staff that are willing to administer medication
  • Protect against possible litigation.


Relationship to School Ethos:

The school promotes positive home-school contacts, not only in relation to the welfare of children, but in relation to all aspects of school life.  This policy is in keeping with the school ethos through the provision of a safe, secure and caring school environment and the furthering of positive home-school links.


Aims of this Policy:

The aims and objectives of the policy can be summarised as follows;

  • Minimise health risks to children and staff on the school premises
  • Fulfil the duty of the BoM in relation to Health and Safety requirements
  • Provide a framework within which medicines may be administered in cases of emergency or in instances where regularised administration has been agreed with parents/guardians


In –School Procedures:

Parents are required to complete the section regarding Health/Medication on the Application for Enrolment form when enrolling their child/ren in the school.  No teacher is obliged to administer medicine or drugs to a pupil and any teacher willing to do so works under the controlled guidelines outlined below.


  • Prescribed medicines will only be administered after parents of the pupil concerned have written to the BOM / Principal / Deputy Principal requesting the school to authorise a member of the teaching staff to do so.  Parents must also complete an Emergency Plan in collaboration with their GP as per “Managing Chronic Health Conditions at School” resource pack.


  • Under no circumstance will non-prescribed medicines be either stored or administered in the school.  The Board will seek indemnity from parents in respect of any liability arising from the administration of medicines


  • The school generally advocates the self administration (e.g. inhalers) of medicine under the supervision of a responsible adult, exercising the standard of care of a prudent parent.  No medicines are stored on the school premises.  A small quantity of prescription drugs will be stored in the Office if a child requires self-administering on a daily basis.Parents are responsible for the provision of medication and notification of change of dosage


  • Teachers have a professional duty to safeguard the health and safety of pupils, both when they are authorised to be on the school premises and when they are engaged in authorised school activities elsewhere


  • The school / Board of Management requests parents to ensure that teachers be made aware in writing of any medical condition suffered by any child in their class


  • This does not imply a duty upon teachers personally to undertake the administration of medicines or drugs.


Long Term Health Problems

Where there are children with long-term health problems in school, proper and clearly understood arrangements for the administration of medicines must be made with the Board of Management. This is the responsibility of the parents/guardians. It would include measures such as self administration, administration under parental supervision or administration by school staff.


Life Threatening Condition

Where children are suffering from life threatening conditions, parents/guardians must clearly outline, in writing, as per the Emergency Plan contained in “Managing Chronic Health Conditions at School” resource pack.


If emergency medication is necessary, arrangements must be made with the school / Board of Management. A letter of indemnity must be signed by the parents in respect of any liability that may arise regarding the administration of medication.


Guidelines for the Administration of Medicines

  1. The parents of the pupil with special medical needs must inform the school / Board of Management in writing of the condition, giving all the necessary details of the condition. The request must also contain written instruction of the procedure to be followed in administering the medication. (See pupil emergency plan).
  2.      Parents must write requesting the school / Board of Management to authorise the administration of the medication in                    school.
  3. Where specific authorisation has been given by the school / Board of Management for the administration of medicine, the medicines must be brought to school by the parent/guardian/designated adult
  4. A written record of the date and time of administration must be kept by the person administering it (Appendix 1)
  5. Parents/Guardians are responsible for ensuring that emergency medication is supplied to the school and replenished when necessary
  6. Emergency medication must have exact details of how it is to be administered
  7. The school / BOM must inform the school’s insurers accordingly
  8. Parents are further required to indemnify the school / Board of Management and members of the staff in respect of any liability that may arise regarding the administration of prescribed medicines in school
  9. All correspondence related to the above are kept in the school.



  • Non-prescribed medicines will neither be stored nor administered to pupils in school


  • Teachers/SNAs in the school will only administer prescribed medication when arrangements have been put in place as outlined above


  • Arrangements for the storage of certain emergency medicines, must be made with the Principal, to ensure medicines are readily accessible at all times


  • The prescribed medicine must be self-administered if possible, under the supervision of an authorised Teacher/SNA if not the parent


  • No teacher/SNA can be required to administer medicine or drugs to a pupil


  • In an emergency situation, qualified medical assistance will be secured at the earliest opportunity and the parents contacted


  • It is not recommended that children keep medication in bags, coats, etc.


  • Where possible, the parents should arrange for the administration of prescribed medicines outside of school hours.




The following guidelines are in place with regard to pupils with a Nut Allergy

  1. Staff dealing with the pupil do not eat nuts of any item with nut trace
  2. Advise children not to offer or exchange foods, sweets, lunches etc.
  3. If going off-site, medication must be carried.
  4. Text to parents recommending nut containing products are not put in lunch boxes.


In the event the pupil comes in contact with peanuts


Individual pupil emergency plans will be discussed at termly Staff Meetings.



In the event of an emergency, teachers should do no more than is necessary and appropriate to relieve extreme distress or prevent further and otherwise irreparable harm.  Qualified medical treatment should be secured in emergencies at the earliest opportunity.


Where no qualified medical treatment is available, and circumstances warrant immediate medical attention, designated staff members may take a child into Accident and Emergency without delay.  Parents will be contacted simultaneously. (See Application for Enrolment Form).


In addition, parents must ensure that teachers are made aware in writing of any medical condition which their child is suffering from.  For example children who are epileptics, diabetics etc. may have a seizure at any time and teachers must be made aware of symptoms in order to ensure that treatment may be given by appropriate persons.


The school maintains an up to date register of contact details of all parents/guardians including emergency numbers.  This is updated as is necessary.


First Aid Kits:

A full medical kit is taken when children are engaged in out of school activities such as tours, football/hurling games and athletic activities.


A first aid box is kept at the school office containing anti-septic wipes, anti-septic bandages, sprays, steri-strips, cotton wool, scissors etc. This kit is also kept outside lower front classroom at break times for easy administration of plasters etc.


General Recommendations:


We recommend that any child who shows signs of illness should be kept at home; requests from parents to keep their children in at lunch break are not encouraged.  A child too sick to play with peers should not be in school.


Roles and Responsibilities:

The School / BOM has overall responsibility for the implementation and monitoring of the school policy on Administration of Medication.  The Principal is the day to day manager of routines contained in the policy with the assistance of all staff members.  The In School Management (ISM) team share the role of Safety Officer and the maintenance and replenishment of First Aid kits is a post of responsibility within the ISM.


Success Criteria:

The effectiveness of the school policy in its present form is measured by the following criteria;


  • Compliance with Health and Safety legislation


  • Maintaining a safe and caring environment for children


  • Positive feedback from parents/teachers


  • Ensuring the primary responsibility for administering remains with parents/guardians



Ratification and Review:

This policy was ratified by the BOM in October 2018.  It will be reviewed in the event of incidents or on the enrolment of child/children with significant medical conditions, but no later than November 2019.



The policy has been implemented since October 2018.



Appendix 1


Record of Administration of Medicines



Pupil’s Name:              ___________________________


Date of Birth:              ___________________________


Medical Condition:     __________________________________________________


Medication:                 __________________________________________________


Dosage Administered:            __________________________________________________




Administration Details (When, Why, How) ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________






Signed:                        ______________________________­_          Date:               __________________







[October 2018